🔒 Privacy Policy

1. Introduction

This Privacy Policy explains how ContractPlease.co.uk ("we", "us", "our", or "the Platform") collects, uses, processes, and protects your personal information when you use our services. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data Controller

3. Information We Collect

3.1 Contractors

• Personal Information: Name, email address, phone number, location
• Professional Information: CV, work experience, skills, expected rates
• Reference Information: Previous employer contacts and references
• Communication Data: Messages, contact history, application records
• Technical Data: IP address, browser information, activity logs

3.2 Recruitment Agencies

• Company Information: Company name, address, contact details
• Representative Data: Name, position, email, phone number
• Operational Data: Candidate notes, collaboration history
• Communication Records: Correspondence with clients and candidates

3.3 Clients (Employers)

• Company Information: Company name, address, contact details
• Representative Data: Name, position, email, phone number
• Job Posting Data: Job descriptions, requirements, employment terms
• Partnership Data: Commission terms, agency preferences

4. How We Use Your Information

4.1 Service Provision

Legal Basis: Contract Performance (GDPR Article 6(1)(b))

• Creating and managing user accounts
• Facilitating communication between users
• Matching job opportunities with candidates
• Processing recruitment applications

4.2 Marketing and Communications

Legal Basis: Consent (GDPR Article 6(1)(a))

• Sending newsletters and promotional information
• Notifying about new job opportunities
• Conducting user satisfaction surveys

4.3 Analytics and Service Improvement

Legal Basis: Legitimate Interest (GDPR Article 6(1)(f))

• Analyzing website traffic and usage patterns
• Optimizing platform functionality
• Preventing fraud and abuse

4.4 Legal Compliance

Legal Basis: Legal Obligation (GDPR Article 6(1)(c))

• Maintaining accounting records
• Cooperating with tax authorities
• Anti-money laundering compliance

5. Information Sharing

5.1 Between Platform Users

Information is shared between platform users as necessary for service provision:

• Agencies can view candidate profiles (with consent)
• Clients can view candidates presented by agencies
• Candidates can view job opportunities matched to their profile

5.2 Service Providers

We may share data with trusted service providers:

• Hosting: Data storage on secure servers
• Email Services: Sending notifications and newsletters
• Analytics: Google Analytics (anonymized data)
• Payment Processing: Handling financial transactions

5.3 Legal Authorities

Data may be disclosed to government authorities only when required by law or court order.

6. Data Retention

• Active Accounts: Throughout the duration of service use
• Inactive Accounts: 3 years from last login
• Accounting Records: 5 years (legal requirement)
• System Logs: 12 months
• Marketing Data: Until consent is withdrawn

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

7.1 Right of Access (Article 15)

You can request information about your personal data and obtain a copy.

7.2 Right to Rectification (Article 16)

You can request correction of inaccurate or incomplete data.

7.3 Right to Erasure (Article 17)

You can request deletion of your data in certain circumstances.

7.4 Right to Restrict Processing (Article 18)

You can request limitation of data processing in specific situations.

7.5 Right to Data Portability (Article 20)

You can receive your data in a format that allows transfer to another system.

7.6 Right to Object (Article 21)

You can object to data processing in certain circumstances.

7.7 Right to Withdraw Consent

You can withdraw consent at any time (does not affect lawfulness of processing before withdrawal).

8. Data Security

We implement appropriate technical and organizational measures to protect your data:

• Encryption: SSL/TLS for data transmission
• Access Control: Restricted access to personal data
• Backups: Regular data backups
• Monitoring: Tracking unauthorized access attempts
• Training: Staff trained in data protection

9. Cookies and Tracking

9.1 Types of Cookies

• Essential: Enable basic website functionality
• Functional: Remember user preferences
• Analytics: Help understand website usage
• Marketing: Display personalized advertisements

9.2 Cookie Management

You can manage cookies through your browser settings or our preference panel. Disabling certain cookies may affect platform functionality.

10. International Data Transfers

If we transfer data outside the European Economic Area, we ensure adequate protection through:

• European Commission adequacy decisions
• Standard Contractual Clauses (SCCs)
• Certifications and codes of conduct

11. Data Breach Notification

In case of a personal data breach that may result in high risk to your rights and freedoms, we will notify you within 72 hours as required by GDPR.

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy. We will notify users of significant changes through:

• Email notification
• Website banner
• User dashboard notification

13. Contact Us

14. Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority:

15. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

16. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any third-party websites you visit.

17. Final Provisions

This Privacy Policy is effective from January 8, 2026 and replaces all previous versions. For matters not covered by this policy, GDPR and other applicable data protection laws shall apply.

Thank you for trusting ContractPlease.co.uk with your personal information! 🤝